Administrative Assistant — Khobar

Orange Child Development Centre is looking for a proactive and well-organised Admin Coordinator to join our team in Al Khobar, Saudi Arabia.

Handle reception and front-office activities professionally.

Welcome parents, children, visitors, and therapists.

Manage appointments, therapy schedules, cancellations, and rescheduling.

Coordinate between parents, therapists, management, and other departments.

Handle phone calls, WhatsApp enquiries, and walk-in enquiries.

Maintain patient/client records and administrative documentation.

Support registration and onboarding of new clients.

Coordinate billing, payment follow-up, receipts, and basic cash-handling activities.

Maintain daily attendance records of staff and clients.

Ensure therapy schedules and therapist availability are updated correctly.

Follow up with parents regarding appointments, assessments, therapy plans, and pending requirements.

Assist with insurance or other documentation where applicable.

Maintain confidentiality of client and organisational information.

Support management in preparing reports, daily updates, and operational records.

Coordinate office supplies, stationery, and general centre requirements.

Ensure reception and common areas remain organised and professional.

Support in HR and management with basic staff documentation and coordination.

Assist in organising parent meetings, doctor visits, workshops, and centre events.

Handle complaints or concerns professionally and escalate them to management when required.

Ensure centre policies and administrative procedures are followed.

Skills

This position is open only to Saudi nationals. Ladies preferred.

Requirements:

- Fluent communication in Arabic & English

- Strong coordination and interpersonal skills

- Basic computer and documentation skills

- Ability to handle parents, appointments, billing coordination and daily administrative activities

- Professional, responsible and well-organised

- Experience in a therapy centre, clinic, hospital or healthcare setting will be an advantage

📍 Location: Al Khobar, Saudi Arabia

🇸🇦 Eligibility: Saudi Nationals Only

👩 Ladies Preferred

🗣️ Languages: Arabic & English